|
MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF DOE VALLEY ASSOCIATION, INC. Monday July 26, 2010 5:00 p.m. Doe Valley Admin Office Members present: Bob Beyerlein, Ron Schade, Bill Hofmann, Stuart Pepper, Steve Blaske and Ken Wilson, General Manager. Bob Beyerlein welcomed the members of the Association, established a quorum and called the meeting to order. The first order of business was to accept the previous minutes. Steve motioned to accept the minutes, Bill 2nd, motion carried. The next order of business was the financials. Patsy Vaughn, we are $30,000 better than projected. Ron asked about the bad debts and what the status was, Katie was out this week but will present it to the Board when she returns. It was agreed that Patsy include another line to show the bad debts pending. Discussion followed about billing of those that will not pay and the fees involved in getting lots back. Bill made motion to approve financials, Steve 2nd, motion carried. Michael Herne presented to the Board his request to change the rule of “no modular homes in DV”. His vision is to use the several companies that build these homes in sections, not the two halves we see going down the road. The old style is not what DV wants and that was the reason for the original rule; today’s construction far surpasses that technique. The quality of the build process, the materials used, the cost and most important the time required to move in, is reason to re-visit this topic. A home can be move-in ready is less than 90 days after site preparations are complete. That would make those moving to the area even more interested in DV. Rental time would be shorter and the noise, mud and congestion caused by building would be dramatically reduced. The Board agreed to watch the DVD and read the brochures. These will also be presented to the Architectural Committee for review and possible recommendation to the Board to make the change. Ken talked about the parties planned in the late summer and fall. He wants to make the Fall Festival a larger event with more vendors of arts and crafts, bounce house, food etc. fun for all the family. The pool will close the week of September 13th. The DV yard sale will also be this fall, time to be announced. Paving will begin the middle of September. Member reports: Bill brought up speed bumps. The Board has taken over the speed bump issue and so far it will not be replaced this year. Bill recommended a speed hump instead; neither method was popular with the Board. The price of the special meals at the Club needed to be published, Ken will take care of that in upcoming newsletters and the sign; most will be under $10. Discounts given at the Club will make the #’s look worse. They will discuss it some other time. Steve brought up the S&T Committee. The sound/PA system needs to be replaced. Bob brought up the collapse of a dam in Iowa and the status of our dam. Ken informed the Board of the engineering firm that’s tasked with monitoring any slides twice a year. He receives the reports and they are on file at the Office. The State does not feel it’s in any critical danger and we are way down the list of others that are much worse off. Bob also brought up election of Officers on the Board to hold the Position of President and Treasurer. Ron felt those positions should be outside the Board. Ken stated the By-laws state they will hold those positions. Steve made a motion to keep them as they are: Bob President, Bill Treasurer, Ron 2nd. The Board will keep the same assignments for each area, Ron disagreed and felt the Board members should not do that because it can interfere with management but if they want to do it, it’s fine with him. Ken: informed the Board that Brandenburg Water is still working on the possibility of selling us water. They will keep me informed but the cost of the engineering will be costly for them and us. The heat has taken itss toll on the air conditioners at the Club but we’re getting through it. I’m still waiting on the bucket truck to be fixed before we buy it. Request to replace the old fence along Hwy 933, gate 4 and gate 5; the cost is $10,000. Steve made motion to approve, Bob 2nd, motion carried. The sound system at the Club needs to be done by a professional. Currently it is an embarrassment and if we are to have civic functions, parties, events etc. we need to put our best foot forward. Crawford entertainment would be the company to install it, the cost is $2592.44. Ron made a motion to approve the purchase, Steve 2nd, motion carried. We need a storage area for all the pool furniture and swim gear. The current storage is total unsafe and acceptable due to moisture, mold and mildew. The areas will be torn down and I request to purchase either a pole barn or shed; kit preferable. Professional would be used on the pole barn because it should be done correctly. Bill made motion to approve the purchase of $5756.00, Steve 2nd, motion carried. Ron said the Club needs exterior painting or perhaps vinyl. Ken will get estimates. Derby was mentioned in regards to the number of guests per member. New people cannot ever get to go because the same always show up and buy up the tables. The Board recommended the max shall be 8 guests per member. Bob made motion to adjourn, Bill 2nd, motion carried. Next meeting will be August 30, 2010 |
